Non-Negotiable Terms of Access

IMPORTANT NOTICE:

Safety is our absolute priority. Trackside access is a privilege, not a right.

Failure to comply with official venue guidelines, marshal instructions, or safety protocols will result in immediate revocation of your media accreditation and a potential permanent ban from future Whilton Mill events.

Zero-Tolerance Violations Include:

Entering restricted or prohibited zones (e.g., runoff areas, track surface, designated danger zones).

Refusing or ignoring direct instructions from track marshals or venue officials.

Flying unauthorised drones (UAVs) anywhere within venue airspace.

Operating trackside without a mandatory hi-vis tabard/vest and valid media accreditation.

Distracting drivers or obstructing officials while sessions are live.

Unprofessional, aggressive, or unsafe conduct on-site or across social media channels representing the venue.

Accreditation Criteria & Requirements

To qualify for trackside media access, applicants must provide the following prior to approval:

Public Liability Insurance (PLI) – Minimum £5,000,000 active cover – proof of cover required

Safety Briefing Acknowledgement (Downloadable file at the bottom) – Acknowledgement of limits as per the Media Briefing document

Media Sign-on Form (Downloadable file at the bottom) – You MUST sign on at reception before having access to restricted areas confined to media. If you are attending on both Saturday and Sunday, you must sign on for both days.

Track Rules & Code of Conduct

Hi-Vis Requirements: Approved media must wear an approved high-visibility vest at all times while trackside. Orange or Pink is preferred.

Marshal Authority: Track marshals have final authority over trackside positions. If a marshal asks you to move, you must move immediately and without debate.

Movement During Live Sessions: Crossing the track surface during active sessions is strictly prohibited. Move between designated viewing points only when the track is clear or during session breaks.

Red Flags & Incidents: In the event of a red flag or incident, media personnel must give marshals and medical staff complete clearance. Do not photograph or film medical interventions or injured drivers.

Drone Policy: Drones are strictly banned unless separate, advance approval has been granted by venue management and the land owner, alongside your Operator ID, Flyer ID, required licenses, insurance.

Post-Event Deliverables & Rights

Content Usage: Accredited media retain copyright to their work but grant Whilton Mill non-exclusive rights to share/repost coverage with creator accreditation.

Commercial Filming: Media accreditation does not grant commercial advertising rights. Any commercial, brand-sponsored, or broadcast projects require prior written clearance from Whilton Mill Management.